Veritas Technologies, a leader in multi-cloud data management, is warning that businesses are facing a cost crisis for collaborative working tools as post-COVID working practices begin to catch up with them.
The use of cloud collaboration services, such as Microsoft SharePoint (the storage and sharing platform used by Office 365 and Microsoft Teams), rapidly accelerated at the start of the pandemic. Yet, with very few providers of collaboration tools offering options to archive files, many businesses are finding that their data volumes and cost overruns are now ballooning out of control. If left unaddressed, those businesses will find themselves paying the high price of ‘storage overages’ for data that they’re no longer using and should have archived.
As businesses grapple with rising energy costs, supply chain issues, and labour shortages, a sudden step up in cloud storage costs is the last thing they need. Businesses can get ahead of the issue by adopting third-party solutions to automatically archive legacy data from cloud services, but few are aware of this.
Johnny Karam, Managing Director & Vice President of International Emerging Region at Veritas Technologies, explains: “Businesses in the UAE and around the world quickly embraced hybrid working and cloud collaboration tools during the pandemic to keep their employees working productively. As a result, by the end of 2020, the number of SharePoint accounts shot up to over 200 million globally. Today, much of the data created at the outbreak of the pandemic would have been archived if it were stored on an organisation’s own servers, however many cloud collaboration tools, including SharePoint, lack a native archive function, and the data is all stacking up in ‘hot’ expensive storage. This means that some companies are paying to keep every Teams chat from every employee from two years ago on the most expensive tier of storage.”
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